Smart Bus Operations System Development​

Luvina Software partnered with a Japanese client to design and develop a smart bus monitoring and operations system for small-scale transportation companies. The solution includes both a PC-basedmanagement portal and a mobile web application for end users.

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Alongside development, Luvina also provided expert consulting on system architecture and infrastructure, proposing a cost-effective, scalable serverless and microservices-based model.

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This helped the client significantly reduce operational costs and remove reliance on expensive, off-the-shelf products, improving profitability while maintaining system reliability.​

• Location: Japan​
• Industry: Transportation​
• Focus Area: Bus Operations​
• Duration: 08/2023 ~ 11/2023​
• Size: 30.9 MM​
• Service Offered: End-to-end web app and mobile appdevelopment​
• Techstack:

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Client & Objectives:

Our client is a local bus operator in Japan, managing fewer than 15 vehicles per month. They sought to build a dedicated operations management system tailored to their needs, as existing off-the-shelf services came with prohibitively high maintenance costs (USD 100–280/month), making the business unprofitable.

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Key Requirements​

• A web-based platform for managing company, vehicle, route, and schedule data, as well as real-time operational monitoring.​
• A mobile web application for passengers to search and view bus schedules.​
• Infrastructure consulting to design a low-cost, scalable backend that suits small-business operations.​

Challenges: As a small business with limited budget andresources, the client needed a cost-efficientyet fully functional system; one that delivers enterprise-level capabilities without the burden of complex infrastructure or high monthly fees. They also lacked in-house IT staff, which meant the system had to be easy to maintain and operate without dedicated administrators.​​

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Luvina delivered a lightweight, scalable system architecture using serverless infrastructure and microservices, enabling theclient to:​

• Pay only for actual usage (per request/month), eliminating fixed infrastructure costs.​
• Avoid hiring system administrators, thanks to automated backend services.​
• Easily scale the system as their business grows, with clear and predictable cost structures.​
• We also proposed cost-effective GPS tracking by integrating with existing market-available GPS devices, removing the need for expensive in-vehicle hardware.

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Key features:

Admin (Web Interface): For Transport Operators​

1. Vehicle Operations Monitoring​

• Real-time vehicle list and map view​
• Detailed view of each vehicle and bus stop​

2. Performance Reports​

• Export daily and monthly operation summaries ​

3. Master Data Management​

• Register and manage core data (vehicles, routes, stops)​
• Configure dispatch schedules​
• Edit routes, vehicles, and onboard devices​

4. User & Account Management​

• Manage system users and access rights​
• Dedicated admin access

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Passenger Interface (Mobile Web App)​

1. Bus Route Tracking​

• Real-time route and location update​
• Notifications and service policy information ​

2. Bus Search Functions​

• Search by location, map, or ride history​

3. User Personalization​

• Select preferred language​
• View detailed announcements​

Download for more details.​

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• 20% reduction in total system operating costs​
• Average cost per vehicle: only USD 10/month​
• Zero need for IT staff to manage the system​
• No hardware installation required on buses, usingaffordable GPS devices instead​
• Flexible and scalable system architecture ready forfuture growth​